Administrative Assistant – Ridge Oak Senior Housing

February 18, 2023

***LANJDE is posting this on behalf of Ridge Oak Senior Housing***

Ridge Oak Senior Housing in Basking Ridge, NJ is looking for an Administrative Assistant to join our team.

The Administrative Assistant reports to the Director of Finance and the Director of Facilities. Help to manage a diversity of projects and provide general administrative support. This role requires a proactive, self-starter who possesses exceptional multi-tasking skills and has superb communication skills (both oral and written). Must be capable of handling many tasks independently, including the ability to assist two busy leadership team members that have very different needs.

Responsibilities include but are not limited to:

  • Supply daily administrative support to the Director of Facilities and the Director of Finance.
  • Employee on-boarding.
  • Setting up and maintaining personnel files and employee folders.
  • Benefits coordination.
  • Conduct basic QuickBooks data entry and printing of weekly checks.
  • Validate and process invoices for Ridge Oak properties.
  • Maintain key log and key access for both residents and employees.
  • Coordinate scheduling with contracted PM services, elevators, gutters, doors, fire etc.
  • Submit annual property inspections/fees to the right agency before deadline dates.
  • Maintain inspections/certificates following Federal, State and housing requirements.
  • Order supplies, appliances and keep inventory and billing proper property or resident.
  • Coordinate scheduling contractors for apartment renovations/turnover work.
  • Assist with accounts payable, banking transactions and payroll.
  • Assist with insurance applications, carrier site visits and audits.
  • Follow up on outstanding items until projects are completed correctly and on time.
  • Monitor maintenance work orders, review inspection reports and follow-up with respective management when needed.
  • Maintain on-call, leave schedules and review maintenance teams timesheets.
  • Respond to resident/resident family questions about apartment renovations, inspections, maintenance issues etc.
  • Complete tasks and assignments with the willingness to learn and adapt to changing routines, procedures and deadlines.
  • Other duties as assigned.

Required skills:

  • Minimum one year’s experience in an administrative support role.
  • Preferred experience in the senior living industry.
  • Extremely organized and detail-oriented with diligent follow-up.
  • Elevated level of ability in effective and succinct written and oral communication with residents, families, staff, vendors and the public.
  • Ability to respect the confidentiality, rights and privacy of others while being honest, fair, responsible and dependable.
  • Working knowledge of Microsoft Office 365, proficiency is required.
  • Familiarity with Quick Books preferred.
  • Ability to learn various computer systems and online applications.
  • Ability to manage multiple priorities simultaneously.

Work Hours: Monday – Friday from 8:30 to 4:30

To apply, please send resume to Mike Palanchi: