Maintenance Office Assistant – Westfield Senior Citizens Housing Corp

August 8, 2022

***LANJDE is posting this position on behalf of Westfield Senior Citizens Housing Corp***

Position: Maintenance Office Assistant – Westfield Senior Citizens Housing Corp

We are looking for a part time Maintenance office assistant to help with the daily administrative tasks as related to the Maintenance department.

Key Job Duties:

– Create and modify documents such as “to do” lists, work logs, PM Maintenance reports
– Perform general clerical duties such as entering daily resident work orders in our system
– Organize and storing vendor contracts
– Work closely with the Maintenance Manager to ensure the buildings are always “inspection ready”
– Ability to work both independently and in a team environment
– Assist in ensuring that the maintenance department’s administrative procedures are followed
– Responsible for ensuring compliance of Maintenance department safety protocol
– Contact external repair teams for service calls after approval from Maintenance manager or ED
– Ensure that vendor contracts scheduled maintenance records are accurate and up to date

Qualifications:

– 3-5 years experience working in property management and facilities department
– Ability to handle multiple tasks on a daily basis
– Able to work independently and in a team environment
– Experience with Microsoft Office suite
– Experience conducting walk throughs, turnovers, unit inspections a plus
– Self-accountable
– Effective time-management
– Project management experience
– Strong interpersonal skills
– Minimum two (2) years’ administrative experience
– Solid written and oral communication skills a must

 

To apply reach out to Danielle Poratta (danielle.porrata@westfieldseniorhousing.com)