OFFICE ASSISTANT/OCCUPANCY SPECIALIST – Somerville Senior Citizens Housing

February 12, 2021

***LANJDE is posting this position on behalf of Somerville Senior Citizens Housing *****

OFFICE ASSISTANT/OCCUPANCY SPECIALIST:

Please send resumes to Denise Kilgallen, Director  Denise@SSCHousing.com or 908-722-4254

JOB SUMMARY:

Assist the Office staff in the overall operation of the office activities in accordance with policies and procedures.   Responsible for all office functions,   Answering phones, assisting residents, responding to Director’s request for assistance and the overall operations of the office management.  Create and/or maintain an atmosphere of warmth, personal interest, and professionalism at all times.

 

ESSENTIAL FUNCTIONS:

  • Recertifications monthly for tenants in building. This includes meeting with residents, calculations, and functions associated with the process.
  • Process interim certificatons as needed.
  • File quarterly security account statements in tenant files.
  • Maintain office supply inventory and order supplies as needed.
  • Update birthday list and create/deliver a card to the tenant on their birthday. *This includes handling the Holiday card exchange.
  • Assist with facility newsletter offering information.
  • Post obituaries if families allow. Compose if needed.
  • Coordinate/assign floor captains.
  • Maintain accurate and current phone lists for residents, staff and emergency personnel.
  • Maintain key FOB system.
  • Must keep Director informed on a daily basis of residents who have been admitted to hospital, re-hab, nursing home, etc. Log the information to hand in.
  • Knowledge of OneSite program.

 

ADDITIONAL RESPONSIBILITIES:

  • Assist tenants with paperwork as needed.
  • Answer phones, take messages and assist callers.
  • Type reports, letters, memo’s and file all documentation as required.
  • Reporting and documenting all incidents and forwarding to the Director.
  • Respond in a timely manner to all emergency situations, if no one else is available.
  • Assist and attend resident functions as required.
  • Make copies for residents as needed.
  • Assist residents with basic questions and other general areas as requested.

Please send resumes to Denise Kilgallen, Director  Denise@SSCHousing.com or 908-722-4254


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